Landlord Obligations

Landlord Obligations

As a landlord, it is important to understand and fulfil your obligations to ensure that your rental property is safe, well-maintained, and complies with all relevant regulations. Failure to meet these obligations can result in legal consequences, financial penalties, and potential harm to your tenants. At Eastern Landlords Association, we prioritise the safety and well-being of both landlords and tenants, and we provide expert guidance on meeting landlord obligations.


Safety should be the top priority for landlords. Here are some essential safety obligations:

Gas Safety

If your property has a gas supply, you are legally required to have an annual gas safety check conducted by a Gas Safe registered engineer. This inspection includes checking gas appliances, installations, pipework, and air vents to ensure that everything is in safe working condition. A gas safety certificate must be provided to the tenant within 28 days of the check or before they move into the property.

If your property has solid fuel heating, such as a wood-burning stove, you are also required to install carbon monoxide detectors. These detectors should be positioned in rooms with a solid fuel device.

Electrical Safety

While there is currently no legal requirement for regular electrical safety checks in non-HMO (House in Multiple Occupation) properties, it is recommended to have an Electrical Installation Condition Report (EICR) conducted every 5 years. This report examines the electrical installations in your property to ensure they meet safety standards. It is important to make sure that all electrical fittings, including appliances, have been tested and carry the CE mark.

Fire Safety

Fire safety is crucial for the well-being of your tenants. Here are some key fire safety obligations:

Ensure that the property has appropriate fire escapes and that all escape routes are clear and accessible at all times.

Provide fire-safe furniture and furnishings. Upholstered furniture supplied with the property should meet the relevant fire safety regulations.

Install smoke alarms on each floor of the property. These should be tested regularly to ensure they are in working order.

Carbon monoxide detectors should be installed in rooms where there are fuel-burning devices, such as boilers or wood-burning stoves.


Proper documentation is essential for the smooth running of a tenancy. Here are some important paperwork obligations:

Deposit Protection

If you take a tenancy deposit, you are required to protect it through one of the government-approved tenancy deposit protection schemes. These schemes are designed to ensure that tenants’ deposits are safeguarded and that disputes over the return of the deposit can be resolved fairly. You must protect the tenant’s deposit within 30 days of receiving it and provide them with the necessary documentation, such as a deposit registration certificate and the Prescribed Information.

Energy Performance Certificate (EPC)

An Energy Performance Certificate (EPC) is mandatory for all rental properties. It provides information on the energy efficiency of the property and offers suggestions for improvements. A qualified energy assessor must carry out the assessment and provide the EPC. The certificate is valid for ten years.

‘How to Rent’ Guide

Before a new tenancy begins, you must provide your tenants with a copy of the government’s ‘How to Rent’ guide. This guide outlines both the landlord’s obligations and the tenant’s rights and responsibilities. Providing this guide ensures that your tenants are aware of their rights and can help prevent misunderstandings or disputes later on.

Right to Rent Checks

Under the UK’s immigration laws, landlords are responsible for conducting right to rent checks for all adult tenants to ensure they have the legal right to rent a property in the UK. These checks involve verifying the identity and immigration status of tenants. Failure to carry out these checks can result in penalties, so it is important to familiarise yourself with the guidance provided by the government and follow the necessary procedures.


In addition to ensuring the safety and proper documentation of your rental property, there are several administrative obligations to fulfil:

Tax Obligations

As a landlord, you must report your rental income to HM Revenue and Customs (HMRC) and pay any tax owed on that income. It is important to keep accurate records of rental income and expenses related to the property for tax purposes. Seeking advice from tax specialists can help ensure compliance with tax regulations and maximise any tax allowances or deductions available to you.

Licensing and Permissions

In some areas of the UK, certain types of rental properties, such as houses in multiple occupation (HMOs), require additional licensing or permissions from the local authority. It is important to research and understand the specific requirements for your property. Additionally, if you own a leasehold property or have an outstanding mortgage, you may need to obtain permission from the relevant parties before renting out the property.

Condition and Repairs

You have an obligation to ensure that your rental property is in a good state of repair and meets suitable living standards. This includes addressing any structural, plumbing, heating, or electrical issues that may arise. It is important to respond promptly to tenant reports of maintenance or repair issues to prevent further damage and potential legal complications.

Legionella Risk Assessment

Although the risk of Legionella in residential properties is relatively low, it is recommended to conduct a risk assessment to mitigate any potential health hazards. Legionella is a bacteria that can develop in stagnant water systems, such as water tanks and pipework. Simple steps, such as setting parameters for hot water temperature, flushing the system before letting the property, and addressing any unused pipework, can reduce the risk. It is important to discuss the risks and preventive measures with your tenants and encourage their cooperation in maintaining a safe water supply.

Being a landlord comes with a range of obligations and responsibilities. It is crucial to prioritise the safety of your tenants, maintain proper documentation, and fulfil administrative requirements. By meeting your obligations as a landlord, you can ensure a positive and compliant landlord-tenant relationship.

If you require further information or assistance regarding landlord obligations and legal compliance, our experienced staff is available Monday to Friday, 9 am to 5 pm via phone or email. We are here to support you in meeting your obligations as a responsible landlord. Contact us today for more information or to become a member of Eastern Landlords Association.

If you would like more information on what landlord obligations you need to legally comply with, our experienced staff can be contacted Monday – Friday 9am to 5pm via phone or email.

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